Last Updated: August 30, 2026

This Privacy Policy explains how the NYC Hong Kong Mahjong Community network ("the Platform," "we," "us," or "our") collects, uses, discloses, and protects your information when you visit our website, complete our player assessment or event registration forms, or participate in our community events and matchings across New York City.

1. Information We Collect

We collect information that you voluntarily provide to us when using the Platform or interacting with our community features:

Contact & Profile Data: Name, email address, phone number, neighborhood or general location in NYC, and preferred contact methods.

Skill Assessment Data: Self-reported experience level, familiarity with Hong Kong Old Style (HKOS) Mahjong rules, fan calculations, preferred game speed, point-tracking preferences, and availability for table placements.

Event & Host Registrations: Details regarding whether you are looking to join a table, host a game at a public venue, or host a private table, including venue accessibility or home setup notes you voluntarily provide.

Technical & Usage Data: Basic analytical data collected automatically by our site host or form integrations (e.g., device type, browser, general IP location, and page interaction metrics).

2. How We Use Your Information

We use the information collected solely to foster a well-organized, safe, and balanced local Mahjong community. Specifically, we use your data to:

Facilitate Table Placements & Matchings: Group players of compatible skill levels, game pace preferences, and geographic proximity across NYC.

Community Communication: Send table assignment updates, event reminders, venue details, newsletter updates, and community notices.

Platform Improvement: Analyze general survey responses and form completion data to optimize matchings, event scheduling, and community resources.

Safety & Conduct Enforcement: Verify player responses and ensure compliance with our Community Guidelines and Terms and Conditions.

3. How Your Information Is Shared

We respect your privacy and do not sell, rent, or trade your personal information to third-party marketers. Information is shared only under the following limited circumstances:

With Other Community Members (Table Matching): Once a table or meetup is confirmed, basic contact details (such as your first name, preferred contact handle, and general neighborhood) may be shared with fellow players or table hosts at your assigned table to organize logisitics.

Third-Party Service Providers: We utilize trusted no-code form builders, website hosting platforms, and database tools to collect and manage submissions. These tools process data strictly on our behalf under their respective privacy and security standards.

Legal Requirements: We may disclose your information if required to do so by law or in the good-faith belief that such action is necessary to comply with legal obligations, protect player safety, or enforce our Terms and Conditions.

4. Data Security & Storage

We implement reasonable administrative and technical safeguards to protect your personal information against unauthorized access, loss, alteration, or disclosure. However, no internet transmission or electronic storage method is 100% secure, and we cannot guarantee absolute security.

5. Data Retention & Your Choices

Retention: We retain your contact and player profile information for as long as you remain an active member of the community or until you request its removal.

Updating Your Profile: If your skill level, location, or communication preferences change, you can update your information by resubmitting a profile form or contacting us directly.

Deletion Requests: You have the right to request the deletion of your personal data from our directory at any time. Upon receiving your request, we will remove your contact details from active matching lists and mailing pools.

6. Third-Party Links & External Tools

Our website and forms may contain links to third-party websites, public venue listings, or external tools. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party services you visit.

7. Children's Privacy

Our Platform and community events are intended solely for individuals aged 18 and older. We do not knowingly collect or solicit personal information from anyone under the age of 18.

8. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect community operational changes or legal requirements. The updated date at the top of this page will indicate when the latest revisions took effect.

9. Contact Us

If you have any questions, concerns, or data deletion requests regarding this Privacy Policy, please contact the admin team through the contact page on our website.